Your college diploma will most likely be one of the most valuable documents you’ll ever earn. Have you thought about what would happen if you lost your diploma?
Valuable paper documents like your college degree can easily get lost in an office move or destroyed by mold, flooding, or a fire in your home. To obtain a replacement diploma, follow these steps for success.
Tips for Ordering a Replacement Diploma
(photo credit: flickr)
Contact the Office of the Registrar at the college or university you attended. This contact information can be found on the school’s webpage or through the main phone number.
You will be the only one able to request a new diploma. Since the Family Educational Rights and Privacy Act (FERPA) was passed in 1974, student records are protected and kept private. Family members or spouses are not permitted access to your student records.
Expect to pay a fee. Although every college and university has its own set of rules, you’ll most likely need to pay a fee to obtain a replacement.
Only mailed, written requests will be processed. Since most schools are FERPA compliant, a written request is required when inquiring about a replacement. This process eliminates fraud and identity theft. A typical written request may include:
- Reason for replacement diploma
- Birth date
- Social Security number
- Name of college or university
- Graduation date
- Degree(s) earned
- Current mailing address
- A notarized sworn statement proving the diploma has been lost
Again, find out the specific diploma replacement process from your alma mater. Its written request requirements might be more inclusive or exclusive than the above requirements.
Expect the diploma replacement process to take some time. On average, it should take anywhere from four to ten weeks.
The present administration will most likely sign your replacement diploma. If you graduated several years ago, your replacement degree may bear the signatures of current faculty members.
Preserving Your Diploma
Why frame your diploma? Because the best way to protect that valuable piece of paper is to properly preserve and display it.
A professional frame will not only guard against incidental damage but will also allow you to proudly showcase your academic achievement in your home or office! Housed in a protective frame, you’re also less likely to misplace your diploma during a move or storage period.
Once you track down your replacement diploma, don’t take any chances—frame it! Church Hill Classics offers a beautiful selection of handcrafted diploma frames that include your school name, official seal, and a variety of customizable features:
- Engraved or enameled school medallions
- Campus images
- Graduation tassel holders
- Intricate embossing and wordmarks
- Upgraded glass choices
- Create-A-Frame moulding, matting, and design options
Lucie Voves is the President, Founder and CEO of Church Hill Classics/diplomaframe.com.